Download the PHPHR Open-Source Edition for Free to streamline and automate HR operations with a powerful, self-hosted HRMS. PHPHR provides a cost-effective, secure, and flexible solution that helps businesses manage HR workflows with transparency and complete data control. Simply fill out the download form to receive your access link and start using the PHPHR Open-Source Edition instantly at no cost.
PHPHR enables businesses to manage employee records, attendance, leave, payroll, and documents from a single centralized HR platform. Built for small and medium-sized organizations, it increases data accuracy, reduces manual workload, and enhances workforce productivity through smart automation. PHPHR also includes advanced modules such as role-based access control, shift and holiday scheduling, performance management, expense tracking, and a complete Employee Self-Service (ESS) portal, allowing employees to access payslips, attendance, and leave details anytime without HR assistance. Real-time dashboards and analytics support data-driven decision-making, while enterprise-grade security safeguards sensitive employee information.
PHP HR is available in two editions the Open-Source (Self-Hosted) Edition and the Cloud/Enterprise Edition giving organizations the flexibility to choose deployment based on their needs. The Open-Source Edition is free and ideal for businesses that prefer to self-host, maintain full data ownership, and use essential HR features. In contrast, the Cloud/Enterprise Edition is paid and includes the complete suite of advanced HR, ESS, automation, compliance, integration, and premium support capabilities making it a comprehensive end-to-end HR solution for growing companies.
Whether you are moving away from spreadsheets or upgrading from outdated HR software, PHPHR provides a scalable, user-friendly, and future-ready HR management system designed to evolve with your business.
Features
PHPHR FeaturesHassle-Free HR - Free Support, Zero Infrastructure & No Hidden Charges with PHPHR Cloud
PHPHR Open-Source Edition gives you full ownership of your HR platform with complete data control, flexible customization, and all essential HR modules at absolutely no cost.
Key Benefits
✔ No monthly fees
✔ No maintenance charges
✔ No hidden pricing
✔ Self-host on your own server
✔ Unlimited employees
✔ Unlimited users
🔔 Note: Open-Source Edition includes limited features, but you can add or develop additional modules based on your requirements. We recommend this edition only for users or organizations with technical knowledge, since installation, hosting, customization, and maintenance are self-managed.
Yes. The PHPHR Open-Source Edition is completely free to download, install, and use with no subscription or renewal charges. There are no monthly fees or licensing costs, and you can deploy it for your organization or for client projects without paying any software-related charges.
Is the PHPHR Open-Source edition 100% open source, and can I modify the code?
Yes, PHPHR Open-Source is fully open source under the MIT License, allowing you to modify and customize the code as needed.
What features are included in the Open-Source version?
The PHPHR Open-Source Edition includes core and essential HR features designed for small teams and organizations managing basic HR operations. It covers employee management, attendance tracking, leave management, and basic payroll functionality.
As it is fully open source, developers and technical teams are free to modify the source code, add custom features, or build additional modules to meet their specific requirements.
Does the Open-Source version support unlimited employees?
Yes. PHPHR Open-Source allows you to store unlimited employee records without restrictions, making it suitable for both small and growing organizations.
Do you provide installation support for the Open-Source version?
Documentation and video tutorials are available to guide you through installation and setup. However, hosting, configuration, customization, and ongoing maintenance remain the responsibility of the user. Expert technical support is available as a paid service if needed.
Can I customize the Open-Source Edition?
Yes. The Open-Source Edition provides full access to the source code, allowing you to customize, modify, or extend the system. You can add new modules, adjust workflows, update the UI/UX, or integrate PHPHR with external systems according to your organizational needs.
What technical skills are required to use the Open-Source version?
Using the Open-Source Edition requires knowledge of hosting or cPanel, PHP, MySQL database setup, cron jobs, and server security. This version is recommended for users or organizations with technical expertise because it is self-hosted and self-managed.
Does the Open-Source version include free support?
No. The Open-Source Edition does not include free technical support because it is self-hosted. Users must handle installation, configuration, updates, and maintenance independently. Paid support is available if needed, while free support is included only for PHPHR Cloud users.
Will I receive software updates for the Open-Source version?
Updates for the Open-Source Edition may be limited. Priority updates, new modules, and security enhancements are released primarily for PHPHR Cloud/Enterprise customers. You can manually update or customize the Open-Source version as required.
Can PHPHR Open-Source integrate with other software or tools?
Yes. The Open-Source Edition can be integrated with third-party tools such as biometric systems, email servers, payroll systems, ERPs, and custom applications. Integration requires technical development or API customization by your developer or IT team.
Can the Open-Source version be used commercially for clients?
Yes. You can deploy PHPHR Open-Source for client projects, multiple organizations, or commercial use without any licensing restrictions. Many agencies and developers use it as a customizable base to build HR solutions for customers.
Is the PHPHR Open-Source version secure?
PHPHR is built with security best practices, but the actual security depends on your hosting environment. Proper server setup, SSL, backups, permissions, and ongoing maintenance are essential for protecting your data and preventing vulnerabilities.
An attendance management system helps you track your employee’s working hours. It is the system you use to manage records of the time your employees work and the time they take off. Attendance management can be done in many ways which are as follows- owner can manually impose attendance of employees, the import CSV file for many employees, or you can also use Biometric devices to capture attendance. The employee can also impose their attendance via their login panel. Admin can check all the employee’s attendance reports according to their department, shift, year-wise, or month-wise. An attendance management system helps your organization’s HR department to verify who is clocking in and clocking out at what time. So, you can only pay your employees for the time they work. It also tracks absenteeism in your organization so that you can manage work efficiently. It saves a lot of time and increases the productivity of your organization.
Leave Management System
A leave management system is a system that keeps records of an employee’s leave in an organization. It has the feature of leave requested by an employee for a specific time period and their owner or manager can accept or decline their request. A leave management system is an HR platform that keeps a record of all employee leave requests. PHPHR leave management system helps to manage credit leave or leave type and you can also manage credit leave according to yearly, half-yearly, quarterly, monthly.
Performance Management System
A performance management system is a function of managing the performance of employees in the organization. It allows the company to ensure that employees are working efficiently or not. In performance management software, the admin can check the performance of an employee. In PHPHR, the performance management system admin can check and edit employees’ monthly performance so that it helps the admin at the time of employee’s appraisal.
Payroll Management System
A payroll management system is software that is used to manage all your employee’s financial records in a simple and automated mode. Including employee’s salaries, deductions, other conveyance, net pay, bonuses, and generation of pay-slips. It is beneficial to create employees’ payslips based on their attendance and work. Payroll can be created in multiple ways which are based on payscale, monthly based, weekly, hourly, or unit-based. With PHPHR you can create unlimited payroll and also add their allowance and deductions. Here, you can create payroll based on an employee’s payscale and create payroll for a specific time duration. You can also manage payment methods and employees or admin also can download payslips when they want. The payroll management system helps to prepare ITR and determine how much tax to be paid. You can get a payment status option so that you can manage salary paid or unpaid.
Document Management System
A document management system is used to manage the document in your organization. It keeps all documents in an organized and secure way. Today, if you run a large organization then it is difficult to manage each employee’s record and keep safe from others. It is a time-consuming process so DMS helps you to keep all records in a digitized way. These records are stored in a centralized database on your server so that you can access records from anywhere at any time when you want.
Biometric Attendance System
A biometric attendance system is a face, thumb impression, or fingerprint recognition system which helps you to track employees’ clock-in and clock-out time. Biometric attendance is a digital signature of an employee’s presence in an organization. It takes attendance quickly and correctly. PHPHR is integrated with a biometric device so that all attendance records are maintained efficiently and effectively. A biometric attendance system reduces time theft and spends less time, money, and effort.
Employee Management System
The employee management system is a platform where you can manage all tasks related to work and the important personal details of an employee. This information is stored and managed in organized or secure in your server. All data is stored in a centralized database so that all information is available when you want. In PHPHR, you can also manage employees’ documents like their resumes, contract, or other documents. In a large organization, it is difficult to manage all employees’ information in an excel sheet, it is a time-consuming process, so our employee management system helps you to manage employees and save your time and effort. In PHPHR, you can manage unlimited employees and you can also manage their attendance, payroll details, leaves and more, in a single platform. An employee management system reduces the workload on the HR department of your organization.
Factory Production System
Factory production system helps to manage daily production in your organization. The factory production system can be done by track or record daily production so that you can track your employee’s productivity in a day which helps you to grow your daily production and keep growing business. Factory production management is the process of planning, organizing, and controlling the production process. It assists you to increase product quality and proficiency. It is important for the manufacturing industry or factory.
Assets Management System
The assets management system is used to manage records of an organization’s assets. It helps to assign assets or resources to employees and keep a record of these assets’ information. An asset management system is useful to the admin who is located in a remote location, to view how many assets are in the organization and which assets are assigned to whom employee, which is beneficial for both means its established transparency between company assets and employees.
Employee Shift Management Software
Employee shift management software helps to manage employees’ shifts. Employee shift management is a part of an organization, to manage the different types of shifts and help the organization to plan and schedule shifts without any complication. In PHPHR employee shift management software helps you to manage multiple shifts in your organization so that you can easily rotate your employees in multiple shifts such as morning shift, evening shift, weekly shift, WFH also. Employee shift management is very essential for the industries that work 24*7. It helps to manage employees and keep track of employees’ shifts. It saves your time and avoids confusion related to shifts. It helps you grow your business and improve the productivity of your employee. It also helps you to create new shifts and schedule them for employees so that they can work according to their preferences.
Holiday Management System
The holiday management system is a very essential tool for an organization either it may be a small organization or a large organization. Because you have to manage time off and holidays throughout the year. Holidays are government-approved days that an organization provides for its employees as a day from work for a specific reason, like Christmas, National Holiday, or other festivals. In PHPHR, a Holiday management system you can add holiday or can check holiday details also. It provides the feature for an employee to see holiday at any moment.
User Management System
User management software keeps your software’s user information and manages their activity. In PHPHR, you can manage unlimited users and assign them their roles and access. User management software is the best option for all types of companies such as small companies, medium-sized company or large companies. User management software helps the admin to keep track of the user’s login and logout details. User management is responsible for manage user in your organization and assigns them their rights so that you can manage that which user access which type of data.
Recruitment Management System
A Recruitment Management System in PHPHR streamlines the hiring process by automating job postings, applications, and candidate tracking. Built with PHP, it integrates with the HR platform to allow recruiters to post job openings, review applications, and schedule interviews. Candidates can apply directly through the system, and their profiles are stored for easy access.
HR can track each stage of the recruitment process, from application to interview, selection, and onboarding. The system also enables filtering applicants based on qualifications and skills, sending notifications, and generating reports on hiring trends. This tool improves efficiency in recruitment, reduces manual effort, and ensures a smoother hiring process for both HR and candidates.
Loan Management System
A Loan Management System in PHPHR is designed to streamline the process of managing employee loans within a Human Resources framework. Developed in PHP, this system integrates seamlessly with an existing HR management platform, linking employee profiles to track loan details efficiently. It allows employees to apply for loans, and HR can manage the approval process based on predefined criteria like salary, tenure, and loan limits. Additionally, the system offers the flexibility to set the number of EMIs (Equated Monthly Installments) and define interest rates based on company policies. It automates interest calculations, repayment schedules, and monthly deductions directly from the payroll, ensuring accurate and timely loan management. By using PHP, the system can offer a scalable and customizable solution that fits the organization’s specific needs while reducing manual workload and errors in tracking and reporting.
Grievance Management System
A Grievance Management System in PHPHR allows employees to submit grievances directly from their personal login and view the status of their complaints in real-time. Through their login portal, employees can easily submit grievances related to issues such as workplace conditions, harassment, salary disputes, or other concerns, ensuring their voices are heard in a secure and confidential manner. Once the grievance is submitted, the system assigns a unique ID to the case, enabling employees to track the status and any updates made by the HR or admin team. Employees can view the grievance history, see status changes (e.g., “Pending,” “In Progress,” “Resolved”), and check any remarks or feedback provided by the HR team. This transparency ensures that employees remain informed throughout the resolution process, fostering trust and improving overall workplace morale.
Download Human Resource Management System
HR software plays a vital role in simplifying and optimizing human resource processes in today’s fast-evolving business environment. This open-source, free Human Resource Management System (HRMS) helps HR teams perform daily activities efficiently, accurately, and with reduced manual effort. These tasks include reminders for employee birthdays and work anniversaries, event updates, inter-department collaboration, resource sharing, training schedules, reporting, and maintaining essential employee records. As a fully open-source employee management software, it provides complete flexibility to customize, extend, and enhance the system based on your organizational requirements. You can host it on your own server, ensuring full control over data, zero recurring fees, and the freedom to adapt the system as your business grows.
This HRMS also functions as an open-source free payroll management software, allowing organizations to manage core payroll processes without licensing fees or monthly charges. Additional payroll features can be added through custom development due to its open-source architecture. The PHPHR Open-Source Edition is one of the best open-source management software solutions available, offering a strong foundation for HR operations, easy customization, and a practical solution for teams with technical expertise.
Developed by an experienced team of professionals, this free, self-hosted HR management system is secure, scalable, and user-friendly ideal for small businesses, medium enterprises, and growing organizations. Whether transitioning from spreadsheets, updating outdated tools, or adopting an HRMS for the first time, this open-source platform provides a powerful and efficient way to streamline your HR workflow.
